Helix DocCom Finder

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What is Helix DocCom Finder?

Helix DocCom Finder (Document Management Commands) is a utility program that can examine the sequences in Helix collections for use of Document Management commands.

Why Helix DocCom Finder Exists

The first releases of of OS X native Helix 6.1 products have the Document Management commands disabled. A sequence that uses document management will fail when run in these semi-complete releases.

Disabling those commands has no serious effect on user icons: the commands are simply disabled (dimmed) in the menu. But a Document Management command in a sequence is put there to provide a specific function. That function will not work until Document Management is re-enabled, and although other commands in such a sequence do continue to work, the Document Management related steps will be missing. The sequence will not work as expcected, leading to unexpected results.

Helix DocCom Finder was created to give you an easy way to thoroughly check your collections for sequences containing Document Management commands.

Installation

To install Helix DocCom Finder, just drag it onto your hard drive.

How to Use Helix DocCom Finder

Just drag and drop one or more Helix collections onto it. (You can also double click Helix DocCom Finder and select one or more collections from the Open dialog box.)

Once the collection status has been verified a Save dialog box appears. Name and save the text file according to your personal preferences. This file contains the detailed collection exam report.

After you have specified where to save the report, Helix DocCom Finder starts examining the collection(s) for instances of the Document Management commands. Progress thermometers keep you apprised of what is happening. When the process is complete, an Exam Summary dialog lets you know if any issues were found. Details are found in the saved report. See below for a sample of the detailed report format.

If you open multiple collections at the same time, the process repeats for each collection. Note that you must be present to name each exam report and to dismiss the exam summary. Other than that, the program runs unattended, unless errors are encountered.

Distribution

Helix DocCom Finder is freeware. It is provided by Autograph Systems. If you find this program useful, think kindly of us and maybe buy something from the web store. Autograph Systems is an Authorized Apple Reseller.

Helix DocCom Finder may be freely distributed, as long as the entire package, including this documentation, is included with it.

Notes

Helix DocCom Finder only works with Helix collections from version 5.2 to 6.1. If you attempt to examine an earlier (or later) collection, a warning is displayed and the collection will not be checked.

Current information about the transition to OS X native Helix can be found at the QSA ToolWorks web site.

Helix DocCom Finder relies on two embedded tools: Helix Scripting Demo and 24U Appearance OSAX. Helix Scripting Demo is part of the CallHelix 2.0 package, sold by Autograph Systems. 24U Appearance OSAX is a third party scripting addition (OSAX) licensed for distribution by Autograph Systems. If you are an AppleScript user, I highly recommend 24U Appearance OSAX.

Report Format

The exam report is formatted as a simple text file.

The first entries are purely informational, containing the collection name, the date and time, and finally the List of Sequences that contain a Time Stamp command.

Following that is the name of each sequence that contains a Document Management command. The sequences are listed in the order they are found in the collection, not in alphabetical order. Only sequences that contain a Document Management command are detailed.

Details include the entire list of sequence steps and a marker indicating where the command is found and where potential trouble may exist further along in the sequence. See the sample report.

Sample Report

** Helix DocCom Finder 1.0 Report for Collection CD Collection **

4 Sequences Found. Searching for a Document Management command...

** Start Sequence List **

The sequence 'GetDoc' contains a Document Management command:
Step  Command
----  -------
  1   Copy Into Collection    <-- Document Management

The sequence 'Time Calculator' contains a Time Stamp command:
Step  Command
----  -------
  1   View: Get Album Cover
  2   Home Field
  3   Tab Field
  4   Open Document    <-- Document Management
  5   Close

** End Sequence List **

4 sequences were examined.

2 sequences were found containing a Document Management command.

** End of Report **

Version History

v1.0 — Initial Release: December 3, 2007